When to call on a transition PMO?
The PMO is most often integrated into a project management office. It is attached to the management of the company. He intervenes in close collaboration with the operational structures, to govern a project using agile and lean practices. He oversees the coordination of the entire project on the executive level.
He is in charge of the whole project. It is up to him to set a budget, to mobilize the right skills and to ensure that it is carried out on time.
Beyond its role of coordinator, the transition PMO generally performs advisory, analysis and communication functions.
He can thus accompany the teams on complex projects, such as the launch of a new technology, or a project with high financial stakes such as a merger acquisition .
The PMO may also be required to intervene for the launch of new products and services and for the implementation of new structures. He is responsible for setting up strategic thinking to promote organization, human resources, management and communication within the new departments: he must therefore be able to quickly call on the skills of the teams and support them in their adaptation to a new context.
The implementation of a transition PMO must be based on a clear action plan , with objectives and indicators for follow-up measures.
On a major project, the PMO has a central role in management, coordination but also communication and management: it is up to him to set up clear and effective communication within the teams, in order to encourage their involvement and mobilize them for the success of the project.
What is the scope of activity of the PMO?
The role of the transition PMO depends on the size and evolution of the company. Its mission is to bring added value in order to carry out a project, to set objectives, and to mobilize the team to achieve them.
His intervention usually takes place in four phases:
- Analysis of the current situation and the needs of the company,
- Fixing of KPIs ,
- Development of the action plan,
- Measurement of the results obtained.
For cost control, improvement of customer service and development of turnover, the PMO is an essential pillar for the company in full digital transformation .
The transition PMO reports to the management of the company:
- He trains and coordinates the teams,
- He participates in projects by providing an external and synthetic vision of the needs to be satisfied,
- It defines the means available, plans the project and sets up management tools. He is the guarantor of a good implementation of the project and the respect of deadlines,
- It monitors and analyzes the results obtained and presents them to management.
What are the skills of an interim PMO?
The interim PMO must be able to adapt their skills and knowledge to the business environment. He must demonstrate the following skills:
- Significant experience in project management: the planning, management and governance of a project should have no secrets for him. Transition PMOs are often former project managers accustomed to managing complex and varied issues head-on.
- Excellent management skills and proven leadership: The transition PMO’s mission is to mobilize various skills around a specific project. It is therefore essential to know how to select, coach, train and mobilize the different members of the project team.
- Mastery of human resources: supervision and internal communication.
- Knowledge of business organization, information systems and production processes.
- Perfect mastery of the trades concerned and the processes to be implemented.
How much does a transition PMO cost?
The transition PMO has a variable cost depending on many criteria: duration of the mission, complexity of the project and number of employees to manage.
For transition PMOs, prices are generally estimated on the basis of a basic fixed price and a variable part based on a precise assessment of needs.
The cost of a transition PMO is on average 500 to 2500 euros per day .
By entrusting the management and implementation of its project to a transition PMO, a company can standardize its processes and initiate a policy of profitability and cost reduction.
